FAQ: ETR Information

When is the Final Pay Out field to be used?

The final payout earnings category (DOE 32) is to be used to pay out leave when a person is leaving state service and has no wages due but has leave that is converting to a cash payout.

In the Exception Time Report (ETR) the field FINAL PAYOUT: XXXXX.XX is below the line on the On Line ETR and Right of the line on the paper ETR.

Final leave payouts are posted after the employee has received all regular pay in a prior pay period. Standard biweekly employees receiving final payouts must also have an adjusting 10-day absence posted. No other adjustments are allowed on the ETR when using the FINAL PAYOUT field.

The check from the Final Payout ETR will not have voluntary deductions withheld except for Deferred Compensation (DOE's BP, 39, 99, that is 401K, 457, & 403B respectively). Mandatory deductions such as taxes, state liens, federal levies and wage garnishments will be withheld.

If it is necessary to pay other wages with final leave payout you cannot use the final payout column. Instead you must use the miscellaneous adjustment column, which will cause the normal deductions to be taken.