Effective 7/1/2010 Central Payroll will:
- no longer provide printed direct deposit pay advices (DDPA) for employees
- begin mailing employee payroll checks directly to the employee's home address
ITEM 1
The Payroll Online Service Center (POSC) has been available to most employees since June 2005. POSC offers 12 rolling months of pay advice information to employees using direct deposit. We are grateful for the 35,000 employees who have voluntarily agreed to use electronic delivery of their DDPA, but now it's time to move to the next level.
Effective 7/1/2010, Central Payroll will no longer print the pay advice information for distribution to employees. Direct deposit employees currently receiving their printed copy of the DDPA should be encouraged to sign up now for electronic delivery via POSC. All direct deposit employees working in or remotely from your office, without access to a state provided computer & printer will still require a printed DDPA. The responsibility to produce those printed DDPA will belong to agencies effective 7/1/2010.
A 'Memorandum of Understanding (MOU)', outlining Central Payroll's ability to mandate electronic delivery and agency responsibilities will be established and communicated with all agencies. We are currently evaluating several different methodologies that will enable agencies to mass print the DDPA for distribution to their employees.
ITEM 2
Effective 7/1/2010 Central Payroll will no longer provide employee pay checks to agencies for distribution. That distribution effort will be replaced with a direct mailing effort provided by the Comptroller's Support Services / Central Mailroom facility. The anticipated cost of this direct mailing is estimated at ¢56 per check. This fee will be programmatically assessed, reported to and charged against agency budgets. Additional fees for returned checks, those with bad addresses and/or no addresses, will also be reported and applied against agency budgets. Efforts to communicate the importance of correct addresses to your employees should remain a priority.
Thank you in advance for your patience as we continue to work through the details concerning these new procedures. | 
