| January |
| 1st week |
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State agencies must enter vendor payment federal information transactions for the previous calendar year into R*STARS. |
| 2nd week |
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General Accounting Division (GAD) extracts the previous calendar years' vendor payment federal information from R*STARS and prepares federal 1099 information returns. |
| 31st |
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Federal 1099 forms are mailed to non-incorporated vendors who received State Treasury payments in the previous calendar year. |
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| February |
| 1st week |
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Annual Working Funds and Bank Account Reconciliations must be submitted. |
| Month end |
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GAD electronically submits federal 1099 (original returns) information for the previous calendar year to the IRS. |
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| June |
| 1st week |
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State agencies must notify GAD concerning fiscal year end payroll accruals. Date to be specified by GAD. |
| 2nd week |
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State agencies must submit final budget amendments to Department of Budget and Management (DBM). Date to be specified. |
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| July |
| 1st week |
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All receipts for the fiscal year must be posted. Date to be specified by GAD. |
| 2nd week |
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All interagency cash adjustments must be posted. Date to be specified by GAD. |
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| August |
| 1st week |
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Annual survey of agency federal information returns to be mailed. |
| Year-end closing checklist, G-8 forms, and agency closing with budget amendments must be submitted to DBM and GAD. Date to be specified. |
| 2nd week |
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GAAP closing schedules must be submitted. Date to be specified by GAD. |
| 3rd week |
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Federal grant schedules must be submitted. Date specified by GAD. |
| 31st |
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Federal 1099 form corrections for the previous calendar year must be submitted to the IRS. |
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| September |
| 1st week |
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Return of annual survey of federal information returns. Date to be specified by GAD. |
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| November |
| 1st week |
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To prevent the implementation of Federal Backup Withholding payment captures from vendor payments, federal B-Notice letters and federal W-9 forms will be mailed to vendors. |
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| December |
| 1st week |
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Annual Working Funds and Bank Accounts Reconciliation forms sent to state agencies.
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| To prevent the implementation of Federal Backup Withholding payment captures from vendor payments, vendors must submit federal W-9 forms. |
