Forms and Manuals

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One Stop Vendor Payment Inquiry Manual - for use by state agencies

Corporate Purchasing Card Manual

Contact Information and Vendor Definitions

Introduction to Corporate Purchase Card

Appendices:

Exhibit A - Cardholder Agreement Form
Exhibit A(1)  - Cardholder/Travel Agreement Form
Exhibit B - Cardholder Information Form
Exhibit B(1)  - Travel Account Information Form
Exhibit B(2)  - New Application Cardholder Information Form
Exhibit C  - Cardholder Information Maintenance Form
Exhibit D - Cardholder Statement of Disputed Item Form
Exhibit E - Cardholder Activity Sheet
Exhibit F - Account Code Number Set Up Guidelines
Exhibit G  - Posting and Payment Distribution Process
CPC Frequently Asked Questions

Accounting Procedures Manual - Main Document ~ revised June 2009 (6/15/09)

R*STARS Training – to be used with Accounting Procedures Manual

Appendices:

Appendix A - Financial Agencies Listing: R*STARS Agencies;i.e., Departments and Independent Agencies. (7/2/09)
Appendix B - Financial Agencies-Chart of Agency's Accounts: R*STARS Financial agency codes and their appropriation numbers. (7/2/09)
Appendix C - Closing Instructions 2009 - Statutory and GAAP (6/15/09 )
Appendix D - Fees and User Charges, Directions and Forms (7/17/08)
Appendix E - Comptroller Sub-Objects - Expenditures and Revenues grouped in D09 order R*STARS D10 objects for expenditures and revenues, grouped in D09 order. (6/15/09)
Appendix F - Comptroller Sub-Objects - Expenditures and Revenues grouped in D10 order R*STARS D10 objects for expenditures and revenues, listed in D10 order. (6/15/09)
Appendix G - Expenditure Objects and Definitions Comptroller Objects of Expenditures and their definition for use. (6/15/09)
Appendix H - Batch Agencies Listing Listed by Financial Agency. (7/2/09)
Appendix I - GAD Reports.(6/15/09)

Associated Forms:

GAD X-18  - Report of Agency Accounting Responsibility (7/2/09)
GAD X-1 - Agency Bank Account Request
GAD X-3  - Individual Request for Out-of-State-Travel
GAD X-5 - State of Maryland Expense Account
GAD X-9 - Electronic Funds Transfer Request Authorization
GAD X-10 - Electronic Funds Transfer Request Form (6/15/09)
GAD-710 - Change Request Form
GAD X-51  - User Fee Collection Form
Remittance Advice
GAD 503 - Reconciliation and Analysis of Agency Bank Accounts and Petty Cash Funds with Funding Sources (6/15/09)
R*STARS Emergency Disbursement Cover Sheet (rstar100)
R*STARS Emergency Disbursement Transmittal (rstar102)
Form ST-151 - Stop Payment or Cancellation Request Form
Form ST-152 - Stop Payment Request Form for all Payroll Checks
Form ST-401 - Approved Signatures for Stop Payment/Reissue Requests

Internal Control Manual for Use by State Agencies

ICM08 Volume 1
ICM08 Volume 2
Internal Controls Seminar 08 Slides

GAD Miscellaneous Forms:

GAD 503 - Reconciliation and Analysis of Agency Bank Accounts
Working Fund Advance Analysis
R*Stars Closing Review
Posting of Transactions
Procedures for Payment Research
Bank Account Information System